8
Records
3
Topics
SIEM, endpoint protection, and identity security
Zonal ASD, Quantum Lifecycle Partners, Greentec and eCycle Solutions each describe serial-level destruction records. They differ on whose serial number appears and on whether the certificate covers one device or one load.
eCycle Solutions, the Electronic Recycling Association, Quantum Lifecycle Partners and Greentec each describe a way to collect electronics from offices in several Canadian cities. eCycle and the association list locations in several provinces, Greentec describes one pickup process with processing at its Ontario plant, and Quantum runs data-centre decommissions at several sites under one plan.
It is for any drive that a policy or contract says can't leave the building intact, because onsite is then the only route that complies. For other drives it's a choice with a price. On Recycle Bridge's published Toronto-area rates, onsite costs CA$185 more per visit and CA$15 more per drive than pickup with offsite destruction, or CA$365 extra for 12 drives. The premium removes the transport leg and allows witnessing. It doesn't by itself establish a better method, and it doesn't replace reconciling the serial log.
Only when the provider's certificate says so. Onsite hard-drive destruction is covered when the NAID AAA certificate carries a Mobile Operation Endorsement that names Physical Hard Drive, lists the location that sends the truck and is valid on the service date. Solid-state drives need their own endorsement on the same mobile line, and a provider's service page shows what it sells, while the certificate shows what is certified.
A company retiring office equipment it bought for its own use doesn't register with RPRA, and O. Reg. 522/20 doesn't order it to choose a registered provider, as long as it is only an end user and not also a producer or service provider. The duty sits with the provider: haulers and processors of used IT equipment must register within 30 days, and refurbishers register at 10 tonnes a year. So require registration for those roles and check RPRA's public lists, where Greentec appears as processor, hauler and refurbisher.
A mid-market ITAD engagement should produce a file that follows every device from your own pre-pickup inventory to one recorded outcome: signed custody records, the provider's serialized inventory, a sanitization or destruction record for each data-bearing device, a record of where the hardware went, and a settlement for anything resold.
Some do. Four Ontario providers that sell standalone drive destruction publish per-drive prices from $10 to CA$40, with fixed charges up to CA$250. Five full-service ITAD providers, Greentec, eCycle Solutions, Blue-Pencil, Quantum Lifecycle Partners and TechReset, show no rate and price by quote. The answer lists each published rate, totals for 5, 20 and 50 drives, and what to send so quotes are comparable.
Greentec and Quantum Lifecycle Partners both name a white-glove service that includes packing at your site, and Zonal ASD describes on-site inventory with lockable containers. Greentec says it services Toronto and area and lists a Toronto partner facility.
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