20
Records
5
Topics
Property intelligence, investment, and proptech
A likely to sell band is a queue position inside one file, and PropertyRadar states a six-month window, monthly rescoring, and marketing-use-only language on its own scores. This answer covers what each band supports, why base rates keep most high-band owners from selling, what to ask about calibration, and how a four-group holdout is designed.
PropertyRadar documents two automation triggers, new matches and status changes, and a status change covers new transfers, loans, listings, listing price, and foreclosure status. Everything else, including a tax-delinquency year ticking over at the calendar rollover, reaches a monitored list through the criteria and never as an alert. This answer separates the three clocks between a county filing and an alert landing, prices the plan meters that bind, and shows where an owner-change event is not a sale.
Two products document different halves of this problem: propertyRadar records GPS tracks and shows coverage by member name, and its team article documents no way to scope a member to an area; DealMachine's page says the app assigns routes to team members. Neither states what happens when a street repeats, and nothing here was tested. Covers a four-way comparison of territory units with the authority that defines each, county-plus-APN deduplication, seat arithmetic for a five-driver team, and which schedules are only suggested rules.
Records and a drive answer different questions, so the replacement question turns on whether your qualifying signal is filed or visible. Filings carry a whole county from a desk, and condition exists only for somebody standing in the street. A worked time model puts 1,000 parcels at roughly 57 hours for one driver against subscriptions of $99 to $699 a month, every price read on September 15, 2026. What neither layer settles, and what a paid contact append leaves open, is set out row by row.
Nine signals a camera can document from the public street, the five fields that keep a note usable a week later, and the four record families that decide what the photograph meant. Covers the 90-day USPS vacancy floor, the trespass and privacy lines that keep a driver on the sidewalk, and how PropertyRadar and DealMachine structure a note.
Four numbers on one row beat a single motivation score, because a blended figure cannot tell you which input moved when a record slips from 74 to 61. This lays out the whole rubric before the examples: what earns each point on the four 0 to 3 scales, where the evidence behind each score comes from, the two disqualifiers, the tier cutoffs, and three sample records with the addition shown. It also states what the rubric cannot do, since nothing here has been calibrated against outcomes.
A four-way AND across one county can leave a few dozen records while the same four filters joined with OR return nearly the whole absentee base. This answer covers what each field records, where AND belongs, where a segment split works better, and which exclusions to cut before anything mails.
Nothing in a county file says an owner wants to sell, so the usual motivation ranking is split in two here: one axis for how firmly an event is documented, a second for what it says about intent, which every recorded and modeled signal leaves empty. Includes a 12-signal table with source, freshness and limits, a corrected combined loan-to-value example showing why a second mortgage raises CLTV while a recorded HOA lien never enters it, and the state-by-state detail behind foreclosure and tax timelines.
Four screening duties come from the rules and two are commercial products, and the deadlines attached to each differ more than most checklists admit. A registry download has a 31-day shelf life for safe-harbor purposes, a stop request goes on your own list the moment it arrives, and the ten-business-day clock that follows governs propagation, not filing. Retention is five years under 16 CFR 310.5 today, not the two years the FTC's compliance guide still prints. Whether the rules cover an offer to buy a home is stated here as open.
No result is not a failed purchase. PropertyRadar's help center says the purchase link never appears when no phone or email is on file, so nothing was billed and re-buying the row is not the repair. The county record carries the next steps, starting with the deed name and the tax-roll address the assessor mails to, while entity and trust parcels turn into a state filing search that pays off more often in Texas than in Delaware. Every cost line here is recomputed from prices read on September 15, 2026, and the four-step sequence totals $1.60 per parcel on Solo.
Published accuracy claims run from a customer-reported 80% at PropertyRadar to 85% to 90% at REISkip and a 74% right-party contact rate on BatchData's marketplace listing, and none of those figures share a denominator. The comparable number is one you produce: a 150-record labeled sample sent to two or three providers in the same week, scored on five metrics separately, then divided into total spend to give cost per reachable owner.
One owner arrives with several numbers because the trace resolved a person and returned everything the consumer files attach to that person. Co-owners and old household lines land on the same record, along with signers attached to an LLC or a trust. Wrong numbers trace back to common names and to mailing addresses that were never a residence, while dead numbers follow the 35 million U.S. numbers released for reassignment each year. Sort by phone type and status, and screen every number on the row rather than the first one.
A skip trace matches a person, so the county record is where collection starts and where it stops. The five fields that carry a match are the owner name as recorded, the site address, the mailing address, the parcel number, and the date each was pulled. A parcel titled to an LLC or a trust needs a signer or trustee from a state filing before a person-level trace has anything to resolve.
Ten checks stand between a list row and a first contact, and they run in the order that lets an early field kill a later one. A deed recorded last month voids the equity math, the occupancy flag and the phone record at once, so ownership goes first and Do Not Call screening goes last, because a registry synchronization expires after 31 days.
A portfolio search runs its keys in cost order: the mailing address on the tax roll, then name variants in the recorder's index, then entity affiliation through state filings. Each key fails in a specific way, from a shared property-manager address to a registered agent suite serving thousands of unrelated companies, so a candidate becomes a portfolio member only after a recorded deed confirms it.
A registered agent cannot sell the property, so the search has to reach a manager, an authorized signer, or the trustee holding legal title. Texas puts a governing person inside the certificate of formation, California collects one after formation, and Delaware never collects one at all, which pushes the work back onto the county index and the tax-roll mailing address. No public file names the beneficial owner of a domestic company after FinCEN exempted U.S. entities in March 2025.
A saved query and a saved set behave differently for one reason: the query re-evaluates against records that keep moving, so its membership changes without anyone touching it. The set holds still, which is what lets a mail drop or a call file be reconciled weeks later. Covers the mechanism, the three separate clocks behind “up to date,” the 5-year telemarketing record rule and whose calls it reaches, and a worked cost comparison of re-exporting against re-downloading.
A per-record trace and a platform's contact allowance solve different problems at different prices. Skip tracing takes an owner name plus a last known address and returns ranked candidates for 2 cents to 50 cents each. Match append draws contacts the platform already tied to the parcel from a monthly allowance of 250 to 2,500. The two also fail differently, because a trace over-returns candidate identities while an append hands back a stale number that still reads as complete.
Three labels, four fields. Title comes from the recorded deed and the assessor's copy of it. The right to sign comes from a trust certification, an entity filing, a recorded power of attorney or probate letters, and no recording clerk verifies it. The mailing address is the tax-bill destination the assessor holds. Occupancy is a postal inference built on 90 days of uncollected mail. Each field is traced to the office that maintains it, and the usual pattern table is rewritten so every combination reads as a hypothesis with the check that settles it.
The assessor roll gives you a name from an address, the recorder's index shows the last recorded conveyance, the tax collector shows where the bill goes, and a state business filing picks up an LLC grantee. None of them proves who owns the parcel today, because a death, an unrecorded deed, or one still in processing leaves the file naming the wrong person. This runs one address through the sequence in order, including the transfer-tax arithmetic and the points where the trail stops.
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